History

9 snapshots

Tracking since Apr 6, 2026.

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Date	Users	Rating	Reviews	Version
Apr 6, 2026	19	5.00	2	1.8
Apr 19, 2026	18	5.00	2	1.8
Apr 24, 2026	19	5.00	4	1.8.1
May 1, 2026	26	5.00	4	1.8.1
May 7, 2026	27	5.00	4	1.8.1
May 18, 2026	33	5.00	4	1.8.1
May 24, 2026	39	5.00	4	1.8.1
May 31, 2026	38	5.00	4	1.8.1
Jun 6, 2026	32	5.00	4	1.8.1
Now	30	5.00	4	1.8.1

Changelog

Apr 19, 2026

description

MailNotes: AI Executive Assistant for Gmail to Notion

Turn messy email threads into structured Notion pages with one click.

MailNotes is not just a connector; it's an AI-powered Executive Assistant living inside your Gmail. It analyzes entire threads—and PDF attachments—to extract what actually matters, formatting it directly into your Notion database.

🚀 NEW IN v1.8: EDITABLE PROPERTIES, SAVED PROMPTS & SMARTER AI

Before saving, you can now review and edit every Notion property the AI detected — sender, dates, tags, status, checkboxes, multi-select — directly in the preview screen. What the AI fills in, you can correct in seconds. Plus, save your most-used instructions as reusable prompts and apply them to any email with one click.

KEY FEATURES:
✅ Smart Summaries: Get high-level executive summaries in the same language as the email (English, Spanish, and more).
✅ Action Items & Tasks: Automatically detect next steps and save them as checkboxes in Notion.
✅ Editable Notion Properties: Review and correct every auto-filled field before saving — sender, dates, tags, status, multi-select and more. Full control, zero friction.
✅ Saved Prompts (Pro): Save up to 10 custom instructions and reuse them across emails. Tell the AI exactly how to process each type of email.
✅ Custom Instructions: Add tasks or context directly in the analysis — "Send invoice tomorrow" becomes a checkbox in your note, linked to the email content.
✅ Adaptive Notion Schema: MailNotes reads your database columns and fills them intelligently — no configuration needed.
✅ PDF Intelligence: Full structured analysis of attached documents. Invoices, contracts, reports — all extracted.
✅ Background Processing: Switch tabs or browse other emails while the AI works. Your note won't be lost.
✅ CRM-Ready: Automatically maps Sender, Email Date, and a Direct Link to the thread. A lightweight CRM in Notion without Zapier.
✅ Privacy First: We don't store your emails. Data is processed via secure AI and sent directly to your Notion.

PERFECT FOR:
- Freelancers tracking client leads.
- Agencies managing project feedback.
- Anyone who uses Notion as their Second Brain.

HOW IT WORKS:
1. Open an email in Gmail.
2. Click "Generate Preview".
3. Review the AI draft and edit any Notion property.
4. Click "Save to Notion". Done.

MailNotes — Save Gmail Emails to Notion with AI | PDF Attachments Included

MailNotes is a Gmail extension that connects your inbox directly to Notion. Open any email, click once, and the AI summarizes the thread, extracts action items, reads PDF attachments, and saves everything structured into your Notion database. No Zapier. No setup. 30 seconds to start.

🚀 NEW IN v1.8: EDITABLE PROPERTIES, SAVED PROMPTS & SMARTER AI

Before saving to Notion, review and edit every property the AI detected — sender, dates, tags, status, checkboxes, multi-select — right in the preview screen. Plus, save your most-used instructions as reusable prompts and apply them to any email with one click.

KEY FEATURES:
✅ Gmail to Notion in one click: Open an email, generate a preview, save to Notion. Done in 30 seconds.
✅ Smart AI Summaries: High-level summaries in the same language as the email — English, Spanish, and more.
✅ Editable Notion Properties: Review and correct every auto-filled field before saving. Full control, zero friction.
✅ PDF Intelligence: Invoices, contracts, reports — the AI reads your PDF attachments and extracts the key data.
✅ Action Items & Tasks: Automatically detects next steps and saves them as checkboxes in your Notion page.
✅ Saved Prompts (Pro): Save up to 10 custom instructions. Tell the AI exactly how to process each type of email.
✅ Adaptive Notion Schema: MailNotes reads your database columns and fills them intelligently — no configuration needed.
✅ CRM-Ready: Automatically maps Sender, Email Date, and a Direct Link to the thread. A lightweight CRM inside Notion without Zapier.
✅ Background Processing: Switch tabs while the AI works. Your note won't be lost.
✅ Privacy First: We don't store your emails. Data is processed via secure AI and sent directly to your Notion.

PERFECT FOR:
— Anyone who uses Notion as their Second Brain and wants their emails there too.
— Freelancers tracking client leads, feedback, and invoices in Notion.
— Agencies managing multiple projects and client communications.
— Executives and professionals who need to process emails fast without losing context.
— Students saving important emails from professors and deadlines to Notion.
— Anyone looking for a Zapier alternative to connect Gmail with Notion.

HOW IT WORKS:
1. Open an email in Gmail.
2. Click "Generate Preview" — the AI summarizes and fills your Notion properties automatically.
3. Review the draft and edit any field you want.
4. Click "Save to Notion". Done.

Works with any Notion database. Supports Google Workspace. Verified by Google.

Permissions & access

Permissions: activeTabscriptingsidePaneltabsstorage
Host access: https://mail.google.com/*, https://api.mailnotes.es/*

Screenshots

MailNotes - AI Email to Notion screenshot 1

MailNotes - AI Email to Notion screenshot 2

MailNotes - AI Email to Notion screenshot 3

MailNotes - AI Email to Notion screenshot 4

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