Secure Document Sharing via Email by cloudHQ

About

🔒 Secure Document Sharing via Email by cloudHQ - Share Google Drive™ files securely, right from your Gmail™ compose window.

Standard Google Drive™ share links lose control the moment they leave your inbox. They can be forwarded, opened by anyone with the URL, and stay live indefinitely. You have no way of knowing who actually downloaded the file, where they were, or whether your contract ended up in the wrong inbox.

This Chrome extension solves that. Click the Secure Share button in your Gmail™ compose toolbar, pick a file from your Google Drive™, set an optional password and expiration date, and insert a password-protected share link directly into your email - all without leaving Gmail™. Every download is logged per visitor IP, so you always know who opened your file and from where.


⭐ KEY FEATURES

🔑 Password-protect any Google Drive™ file. Each share link can require a password before the recipient can view or download. Recipients need both the URL and the password to access the file - a real second layer of protection on top of an unguessable share URL.

⏰ Set automatic expiration. Choose 1 day, 7 days, 30 days, 1 year, or "never expires". After the deadline passes, the link stops working automatically, even if the recipient still has the URL and password. Perfect for time-sensitive contracts, proposals, and offers.

📊 Detailed per-recipient download reports. Every time someone opens your share link, the extension records the visitor's IP address, approximate location, timestamp, and whether they entered the password successfully. Each share gets its own audit dashboard, so you can answer questions like "Did my client open the contract?", "Did anyone download it twice?", or "Was the file opened from outside the country?"

✉️ Compose-window integration. The Secure Share button lives right in the Gmail™ compose toolbar. Two clicks to create and insert a new share - the same email you were already writing now has a secure download card embedded in the body, ready to send.

📥 Insert existing shares. Already created a share for a client? Pick it from the "Insert existing secure share" list to re-use it in another email - no need to keep a separate spreadsheet of links.

🎨 Branded landing pages. Recipients land on a clean cloudHQ-hosted page where they enter the password and download. Paid plans let you customize the page with your own logo, colors, and welcome text.

📁 Works with files of any size. Whether you're sharing a 1KB contract or a 5GB media archive, the link works the same. Recipients don't need a Google account, a plug-in, or any client software - just a browser.

👥 Google Workspace™ administrators. Can be deployed across an entire Google Workspace™ domain. Admins can install the extension for the whole organization at once and review download audit reports per user - suitable for teams with compliance, legal, or data-protection requirements.


💼 WHO IT'S FOR

⚖️ Legal professionals sharing contracts, depositions, or case files where forwarding could create exposure.

🩺 Healthcare workers sharing referral letters, lab reports, or care plans that must remain confidential and auditable.

💰 Accountants and financial advisors sharing tax returns, statements, and audit material with clients who need real proof of delivery.

🧑‍💼 HR and operations teams distributing offer letters, policy documents, and salary data inside and outside the organization.

🏠 Real estate agents and brokers sharing leases, inspection reports, and disclosures with buyers and sellers.

🎯 Marketing and creative agencies sharing unreleased campaign assets with clients during review windows.

🎓 Educators and school administrators sharing exam materials, student records, and internal communications.

🛠️ Engineering and technical teams sharing diagrams, manuals, and proprietary specifications with approved partners.

🔬 Researchers and academics sharing unpublished work, datasets, and papers with collaborators during peer review.

💡 Freelancers, consultants, and small businesses delivering proposals and final assets with built-in expiration and download tracking.


🛡️ SECURITY AND PRIVACY

📦 Your files stay in your Google Drive™. We never copy, mirror, or warehouse your documents. When a recipient downloads a share, the file is streamed on-demand from your Drive™ using credentials you authorized - and never retained on our servers afterwards.

🔐 OAuth-based authorization. We never see, store, or transmit your Google™ password. Access is granted only through Google's™ standard OAuth consent flow, which you can revoke at any time from your Google Account™ security settings.

🔒 Encryption in transit. All traffic between recipients, our service, and Google Drive™ is protected with HTTPS / TLS.

🎯 Drive-files-only scope. The extension requests the most restrictive Google Drive™ scope possible - it can only access the specific files you select via the Drive picker, not your entire Drive.

🏢 Enterprise-grade infrastructure. Hosted on hardened, regularly patched servers behind enterprise firewalls. The same infrastructure powers cloudHQ's other Gmail™ and Google Workspace™ extensions, used by hundreds of thousands of business users.


⚡ HOW IT WORKS (IN 30 SECONDS)

1️⃣ Install this extension and authorize your Google Drive™.
2️⃣ Open a new compose window in Gmail™.
3️⃣ Click the Secure Share button in the compose toolbar.
4️⃣ Pick a file from your Google Drive™, set a password (optional), and pick an expiration.
5️⃣ The share link is inserted into your email body as a styled "secure share" card with the file title, a password-protected pill, and an expiration pill.
6️⃣ Watch the audit dashboard as recipients open the link - see exactly who, when, where, and from which IP.


🎁 FREE TRIAL AND PRICING

Free trial includes 20 secure shares - no credit card required. Upgrade to unlock unlimited shares, custom-branded landing pages, and Google Workspace™-wide admin reporting.


cloudHQ. Helping your productivity, one click at a time.
Website: https://www.secure-document-sharing.com/
Pricing: https://www.secure-document-sharing.com/pricing
Support: https://support.cloudhq.net/category/browser-extensions/secure-share
Blog: https://blog.cloudhq.net/

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cloudHQ is a trademark of cloudHQ LLC. https://www.cloudhq.net/trademark